Glossary

Use this page when a help page uses a Clockspot term that is close to an everyday word but has a specific product meaning.

People and access

• Employee - the default role. Employees clock in and out, see their own time, request time off, and manage their own profile and notifications.
• Admin - a workspace manager in Clockspot. Admins manage staff, time entries, approvals, edit requests, reports, jobs, kiosks, clock locations, leave setup, and workspace settings.
• Owner - the one person with full workspace control. The owner can do everything an admin can do, plus billing, API keys, role changes, and member removal.
• Manager - the person at your company who reviews time, edit requests, or leave. Manager is ordinary help wording, not a separate Clockspot role; in Clockspot permissions, that person needs admin or owner access.

Time records

• Clock-in / clock-out - the action an employee takes at the start or end of work.
• Time entry - one recorded span of time, usually from a clock-in to a clock-out. It can include a job, note, custom fields, and clock-location details.
• Timesheet - the time entries for one employee in a period. Employees submit timesheets; admins approve, reject, or reopen them.
• Approval - the manager review decision on a submitted timesheet. Approved timesheets are locked until an admin reopens them.
• Edit request - an employee's request to change an existing time entry. The manager approves or rejects it.

Jobs, locations, and devices

• Job - a project, client, cost code, department, or other label employees attach to time entries.
• Assigned to - the job setting that controls who sees a job in their clock-in picker. A job can be available to everyone or limited to chosen members.
• Clock location - a place or rule Clockspot can match against clock-in and clock-out events. If a workspace warns about unrecognized locations, entries outside the defined locations are flagged for manager review.
• Kiosk - a shared device employees use to clock in with a personal PIN.
• Phone clocking - clocking in or out by calling a workspace phone number and entering a phone clock ID and PIN.

Time off

• Leave - time away from work tracked in Clockspot. Help uses leave instead of PTO because a leave type can be paid or unpaid.
• Time Off - the employee page for checking leave balances and requesting leave.
• Leave type - a category such as vacation or sick leave. Each leave type can have its own paid setting, accrual rule, and balance limits.
• Accrual - leave that is added to a balance by a rule, such as annually, per pay period, or based on hours worked.
• Leave ledger - the list of accruals, usage, and adjustments that explain a leave balance.

Reports and payroll

• Payroll-ready - reviewed hours and pay-related report data that you can export or copy for your payroll process. Clockspot does not submit payroll for you.
• Regular hours - worked hours that are not counted as overtime under your workspace's overtime rules.
• Overtime - worked hours that pass the overtime thresholds configured in Settings.
• Paid leave / unpaid leave - leave hours grouped by whether the leave type is marked Paid.