Workspace setup

Jobs

Group time entries by job, project, client, or task so you can review where hours and labor costs go.

No login required. Opens in one click.

Clockspot Jobs screen. Group time entries by job, project, client, or task so you can review where hours and labor costs go.
Open a no-login Clockspot demo with time entries, edits, approvals, and payroll-ready records.

Press Add Job to create one. Each job becomes an option employees can attach to a time entry when they clock in.

What you can set per job

  • Name — what employees see in the clock-in picker.
  • Code — optional, for matching against your accounting or job-costing system.
  • Phone code — optional digits an employee keys to pick this job when clocking by phone.
  • Pay Rate — optional. When set, hours on this job can use this rate in pay-related reports.
  • Paid — whether hours on this job are paid (uncheck for volunteer / unpaid work).
  • Overtime eligible — whether hours on this job count toward overtime thresholds.
  • Assigned to — Everyone, or Choose to pick specific employees. Only assigned employees see the job in their clock-in picker.

Archiving

Use Archive (row menu or bulk action) to remove a job from the clock-in picker while keeping its history in reports. Toggle the Archived view and use Restore to bring it back.

Jobs can't be deleted — archiving is the way to retire one without losing past data.

Common questions

A job isn't appearing in an employee's clock-in picker.

Either it's archived, or its Assigned to is limited and that employee isn't on the list. Open the job to check.

Can two jobs have the same name?

Yes, but it's confusing — use codes to disambiguate, or rename one.

An employee clocked in against the wrong job.

Open Time Entries and use Edit time entry in the row menu. If the timesheet is already approved, click the row's approval pill to cancel the approval first, or have the employee submit an edit request.

Related

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