Team & workspace setup
Roles & access
Who can see and do what — the difference between employees, admins, and the owner.
The three levels
Everyone in a workspace is one of three:
- Employee — the default. Clocks in and out, sees their own timesheet, requests time off, and manages their own profile and notifications.
- Admin — runs the workspace. Everything an employee can do, plus managing staff, timesheets, approvals, edit requests, reports, jobs, kiosks, clock locations, leave setup, and workspace settings. Admins can invite people and edit their details.
- Owner — one person per workspace. Everything an admin can do, plus billing and API keys. Two things are the owner's alone: changing someone's role and removing a member.
Setting a role
You pick a role when you invite someone — the Role field defaults to Employee. To change it later, the owner opens the member on Staff and uses Change role.
Common questions
- Can a workspace have more than one owner?
No — there's exactly one owner per workspace. You can have as many admins as you need.
- An admin can't change someone's role or remove them.
That's expected. Changing a member's role and removing a member are reserved for the owner; admins handle everything else.
Related
Staff
Manage your team's members, roles, pay settings, and access.
Custom fields
Capture extra information Clockspot doesn't ask for — on staff records or on each shift.
Jobs
Manage the jobs employees can attach to their time entries.
Company
Keep your company name, time zone, and address current.
General settings
Set workspace-wide rules for the workweek, rounding, and overtime.
API Keys
Create keys that let external tools access your workspace.