Reports
Running payroll
The path from a closed pay period to numbers you can hand to your payroll provider.
Clockspot records and totals hours; you export them into whatever payroll system you already use. There's no separate "run payroll" button — the flow is approve, check, review, export.
1. Approve the period
Make sure every timesheet for the pay period is approved. Unapproved hours can still change, so don't pull numbers from a period that isn't closed.
2. Check pay settings
The totals are only as right as the setup behind them:
- Each employee needs a Pay rate and Pay type on Staff.
- Mark each job and leave type as paid or unpaid so hours land in the right column.
- Overtime follows your rules — see How overtime works.
3. Review the numbers
Open the Payroll Summary report for the period. It breaks down regular hours, overtime by tier, paid and unpaid leave, and gross pay for each employee, with a totals row at the bottom.
4. Export
Use the report's Export menu — Download CSV, Copy to clipboard, or Print — then import into your payroll provider. The CSV carries extra columns (like Pay Type and Total Hours) to help you map each value to your provider's pay codes.
Common questions
- Does Clockspot send hours to my payroll provider directly?
Not currently. You export the Payroll Summary as CSV (or copy it) and import it into your provider.
- Someone's pay looks wrong on the report.
Check their Pay rate and Pay type on Staff first. If those are right, the overtime split comes from your rules — How overtime works explains it.
- Can I run payroll mid-period?
You can export any date range, but the warning on the Payroll Summary applies: only an approved period is final.
Related
How overtime works
How Clockspot turns your overtime rules into the extra-rate hours on your reports.
Attendance
See who worked each day, with hours, absences, and in/out times.
Hours Summary
See each employee's regular, overtime, and leave hours for the period.
Overtime
See who hit overtime each week, with the rule behind each tier.
Payroll Summary
See payroll-ready hours and pay per employee, ready to process.
Job Costing
See how employee hours break down by job and project.
Location Summary
See how hours and headcount break down across clock locations.
Location Activity
See the clock-in and clock-out location for every shift.
Location Compliance
Find time entries with missing or mismatched clock locations.
Location Coverage
Compare where each employee worked, by location and by day.
Location Map
See GPS-tagged clock events plotted on a map.
Site Overview
Scan hours, entries, and employees at each clock location.