Job code time clock

Track employee time by job code.

Employees can assign clock-ins to the job, client, project, location, or cost code your office needs to review. Phone clock-ins can ask for a job phone code during the call.

See features

Jobs and cost codes

Use the label your office already reviews.

Phone job codes

Let dial-in employees enter a job during the call.

Required when needed

Require job selection for employee-account and kiosk entries.

Hours by job

Review and export hours by job, employee, or summary.

Job code benefits

Keep hours tied to the work they belong to.

Job codes help when a payroll total is not enough. They give managers a way to see which job, client, department, route, or location each block of time belongs to before reports are exported.

Built for job review, job costing, and payroll cleanup.

Match your real workflow

Jobs can represent clients, projects, cost codes, departments, routes, service calls, or work locations.

Capture the choice at clock-in

Employees choose the job while recording time, so the office is not reconstructing assignments later from memory.

Support phone clock-ins

Active jobs can have phone codes employees enter when they clock in or out by calling Clockspot.

Review missing assignments

Hours without a job are grouped under (No job), so managers can find and fix missing context before relying on the report.

How job code time tracking works

Set up the jobs employees should pick, capture the job with the time entry, and review the hours before payroll or client review.

Set up jobs

Create the job labels employees should use.

A job can be a client, project, cost code, department, route, location, or task. Use the language employees and managers already recognize.

Name and codeGive each job a clear name and optional code for accounting or job-costing reference.
Assigned employeesShow a job to everyone or limit it to the employees who should select it.
Phone codeAdd optional digits employees can enter during a phone clock-in.
Archive, do not deleteRetire old jobs from the picker while keeping their history in reports.

Capture job time

Attach the job while the employee records time.

The most reliable job record is created while the work is happening, not after payroll starts asking questions.

Employee-account clock-insEmployees can pick a job, project, client, or location when they clock in from their own account.
Kiosk clock-insShared-device kiosk entries can also require a job when your workspace needs one.Phone clock-insWhen active jobs have phone codes, a phone call can ask the employee to enter the job code.
Required job selectionTurn on Require job selection for employee-account and kiosk entries when every entry needs a job.

Review and export

Use job reports to see where hours went.

Clockspot turns job-coded entries into report views managers can review by job, by employee, or in summary.

Hours by jobSee total hours and employee counts for each job in the selected period.
By employeeReview which jobs each employee worked and how much time went to each one.
No-job bucketFind entries that still need a job assignment before you rely on the report.
CSV, clipboard, or printExport the current job report view after the period has been reviewed.

Job code questions

Questions about job code time tracking.

  • Jobs and cost codes
  • Phone job codes
  • Job-costing reports
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What can a job code represent?

A job can represent a client, project, work order, department, location, route, cost code, or task. Use the label your managers actually review.

Can employees enter job codes by phone?

Yes. Active jobs can have phone codes. When employees clock in by phone, the call can ask for a job phone code when your setup needs one.

Can job selection be required?

Yes, for employee-account and kiosk clock-ins. For phone clock-ins, add phone codes to active jobs when you want the call to collect the job. If the workspace requires jobs and active jobs have phone codes, the call requires a matching code.

Does job costing show payroll dollars?

The Job Costing report shows hours by job. Payroll dollars, regular pay, overtime premiums, and time off totals live in Payroll Summary.

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Track employee hours by the work they belong to.

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