Time clock audit trail

A time clock audit trail for every pay period.

Keep the records behind payroll totals connected: punches, edit requests, approval status, notes, and the clock-in context Clockspot can capture, including kiosk photos when enabled.

See features

Time entries

Review the source records behind each total.

Edit requests

Keep employee correction requests visible.

Approvals

See the manager review state before payroll.

Clock-in context

Review available GPS, IP, device, phone, or photo details.

Audit trail benefits

Make time cards easier to explain.

When a payroll question comes up, managers need more than one total. They need the entries, corrections, approvals, and context that explain how the total was created.

Built for practical payroll review, not legal overclaiming.

Keep entries visible

Clock-ins, clock-outs, jobs, notes, photo captures, and source details stay attached to the time record.

Review correction requests

Employee edit requests show the original entry, proposed change, and reason before approval.

Connect approvals

Approval status gives managers a clear checkpoint before payroll reports are exported.

Check clock-in proof

Employee-account clock-ins can include GPS, IP, and device context; kiosk entries can include photos when enabled; phone entries include calling number and voice check details.

Customer story

Clockspot gives me clear timesheets for the hours worked, and it is much more cost-efficient for our small business than an expensive office time clock.

Kristen Marks

Attorney & Founder, Marks Legal Services, P.A.

What Clockspot keeps connected

The audit trail is the practical record managers use to review time before payroll.

Source entries

Start from the actual time entries.

The time entries page is where managers inspect the punches and details behind a pay period.

In and out timesReview each clock-in and clock-out for the selected date range.
Jobs and notesSee job assignments and notes when your workflow uses them.
Open shiftsFind entries that still need an out time before payroll review.
Searchable historyLook back by employee, date, job, or location when a question appears.

Corrections

Keep fixes connected to the entry they change.

Corrections are easier to trust when managers can see what changed and why.

Edit requestsEmployees can request corrections for missed punches or wrong details.
Original and proposed valuesManagers review the old value next to the requested value.
Reason notesCorrection reasons stay with the request so payroll questions have context.
Approve or rejectManagers decide whether the correction should update the entry.

Review proof

Use the right context for each clock-in method.

Different clock-in methods create different proof signals. Clockspot keeps those signals with the record instead of pretending every method captures the same thing.

GPS, IP, and deviceClock-ins from employee accounts can capture GPS when shared, plus IP and device context.Phone calling numberPhone clock-ins show the number that placed the call and include a saved voice check.Kiosk PIN and photoShared-device kiosk entries are tied to the employee PIN and can include verification photos when enabled.Approval checkpointManagers approve reviewed time cards before using payroll reports.

Audit trail questions

Questions about time clock records.

  • Entries
  • Corrections
  • Approvals
Start free trial

Is this a legal compliance guarantee?

No. Clockspot helps you keep practical time records for review. Recordkeeping rules vary, so use your own payroll, legal, or compliance advice for legal requirements.

Does every clock-in capture GPS?

No. GPS is available when employees clock in from their own account and the device shares location. Kiosk photo capture is separate and optional per kiosk. Phone clock-ins use calling number and voice check details instead.

Can employees request time card fixes?

Yes. Employees can submit edit requests, and managers can approve or reject them before payroll review.

How do approvals fit into the audit trail?

Approval status shows the manager review checkpoint for the pay period, so payroll reports are based on reviewed records.

Keep reading

Keep employee time records explainable.

30 days freeFull accessNo card required

Start free trial