Job costing

Job costing reports from tracked employee time.

See how many hours your employees logged against each job. Clockspot turns clock-ins into job, by-job, and by-employee hour reports you can review and export before payroll or client billing.

See features

Hours by job

Group time by job, project, or client.

Three views

Summary, by job, or by employee.

Built from approved time

See how much of the period is final.

Export anywhere

CSV, clipboard, or print.

Job costing benefits

Why employers track hours by job.

Job costing shows where employee hours actually went, so you can see which jobs, projects, or clients took the most time, back up client invoices, and catch jobs that ran long.

Hours grouped by job, project, or client.

See where time goes

Every clock-in can carry a job, so reports show hours by job, project, or client instead of one undifferentiated total.

Back up client billing

Per-job hour totals give you a record to attach to an invoice or hand to a client or accountant.

Catch jobs that ran long

When a job is taking more hours than expected, you can see it in the report instead of finding out at payroll.

Built from approved time

A status line shows how many timesheets in the period are approved, so you know whether the hours are final.

Customer story

It insures accurate time reporting and job costing, and reduced bookkeeping time saves well more than the cost of the service.

Al Roberts

A J Roberts Industrial, Inc.

How job costing works

Employees attach a job to their time, and Clockspot reports the hours by job for any date range.

Assign time to jobs

Employees clock in against a job.

Clock-ins carry the job so the report can group hours by it instead of leaving one undifferentiated total.

Pick a job at clock-inEmployees choose the job when they clock in from their own account or a kiosk.
Phone job codesAssign a phone code to a job so phone clock-ins can record it during the call.
Require a jobTurn on Require job selection so clock-ins from an employee account or kiosk cannot be saved without a job.
Nothing gets hiddenClock-ins with no job are grouped under (No job) and sorted last.

Read the report

See hours by job, three ways.

For any date range, open the view that answers your question.

SummaryOne row per job with total hours and how many employees worked it.
By jobEach job with the employees who worked on it and their per-job hours.
By employeeEach employee with the jobs they worked and their per-job hours.
Filter the periodFilter by date range, job, employee, and view from the toolbar.

Review and export

Export job hours for payroll, clients, or accountants.

Once timesheets are approved, take the numbers wherever they need to go.

Approval statusA status line shows how many timesheets in the period are approved before you rely on the totals.
CSV downloadDownload a CSV that matches the current view, with subtotals and a grand total.
Copy or printCopy the report to the clipboard or print it for a client packet or accountant.
Pay totals live in Payroll SummaryJob costing shows hours; for regular, overtime, and time-off pay, use the Payroll Summary report.

Common questions

Questions about job costing.

  • Hours by job, project, or client
  • Built from approved time
  • CSV, clipboard, or print
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Does job costing show labor cost in dollars?

No. The job costing report shows hours by job. For pay totals with hourly rates, including regular and overtime, use the Payroll Summary report.

What if a clock-in has no job?

Those hours appear under (No job), sorted last. To keep future entries assigned, create the jobs employees should pick and turn on Require job selection for clock-ins from employee accounts and kiosks.

Can employees choose a job when clocking in?

Yes. Employees pick a job from their own account or a kiosk. For phone clock-ins, assign the job a phone code so the call can ask for it.

Can I export it for a client or accountant?

Yes. Download a CSV, copy to the clipboard, or print. The export matches the view you are looking at, with subtotals and a grand total.

Keep reading

See where employee hours really go.

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