Phone time clock

Phone time clock for employees who call in.

Employees call Clockspot from any landline or cell phone, enter their phone clock ID and PIN, and say their name for a voice check. Managers can review the entry before payroll.

See features

Call the number

Employees can call from any landline or cell phone.

Enter ID and PIN

The ID and PIN confirm who is clocking in.

Add a job code

Employees enter the job's phone code during the call.

Say their name

A voice check is saved with the time entry.

Phone clocking benefits

Why employers use phone clocking.

Phone clocking gives employees a clock-in path when a browser clock-in or reliable job-site internet is not practical. It also gives managers details they can review before payroll.

Useful for job sites, shared phones, and low-connectivity work.

Landlines and cell phones

Employees can call in from the phone available at the job site or from a cell phone.

Low-connectivity job sites

A phone call can be easier than a browser clock-in when job-site internet is weak or unavailable.

No app required

Employees do not need to install an app or open a computer during the shift.

Review context

Calling number, voice check, and job code details help managers review phone entries before payroll.

Customer story

Letting employees call to clock in or out has helped us save a lot of time manually entering time cards.

Thomas Hlavac

Vice President, Select Trenchless Pipelines, Inc.

How phone clocking works

For job sites with unreliable internet, employees can clock in from any landline or cell phone.

Call in

Employees clock in from a landline or cell phone.

The phone clock ID identifies the employee, and the PIN keeps the clock-in private to that person.

Landline or cell phoneNo app, computer, or job-site internet is required for the clock-in.

Phone clock IDClockspot assigns the ID automatically when the employee is set up.

Private PINEmployees can choose their own PIN from an emailed setup link.

Job codes by phoneAssign a phone code to any job so employees can enter it during the call.

Set up access

Admins manage phone clocking in one place.

From the Clockspot dashboard, admins can see who is ready, who has a setup link, and who still needs a PIN.

Bulk setup emailsSend setup links to employees who are not set up or whose links expired.

Manual PIN optionSet a PIN yourself when that is easier for the workplace.

Reset linksEmail a reset link without changing the current PIN until the employee uses it.

Access removalRemove a phone clock PIN when an employee should stop clocking in by phone.

Review records

Managers review phone entries before payroll.

Each phone clock-in creates a time entry with the calling number, job code when used, and voice check.

Calling number reviewManagers can review the number used for each call when they check for unauthorized clock-ins.

Voice checkThe employee says their name after clocking, and the recording can be reviewed.

Time entry reviewManagers can review, edit, and approve phone entries before payroll.

Payroll-ready exportApproved phone entries can be exported in payroll-ready CSV reports.

Common questions

Questions about phone clock-ins.

Landline or cell phone
No app required
Voice checks recorded

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Do employees need a smartphone?

No. If they can place a call from a landline or cell phone, they can use phone clocking. No app, computer, or job-site internet is required.

Does a phone call capture GPS?

No. Phone entries capture the calling number and a voice check. Clock-ins from an employee's own account can capture GPS, IP, device details, and geofence results.

Can employees choose their own PIN?

Yes. Admins can email setup links so employees choose their own PIN, or they can set a PIN manually.

Can phone clock-ins use job codes?

Yes. Admins can assign a phone code to any active job. During the call, employees enter the matching code, or press pound to skip when job selection is optional.

Keep reading

Track employee time from any landline or cell phone.

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